Confirmation Procedure In order for your booking to be processed, you must sign the terms and conditions by ticking the box agreeing to them when you register for the conference. Your place is not guaranteed until you have received email confirmation for your registration and payment for your registration has been received; please look out for the email confirming the details of your booking. If you do not receive this within 24 hours of your registration, please email BSASconference@abbeyuk.com. All fees must be paid in full prior to the conference, without exception. If you arrive at the conference with payment still outstanding, you will be asked to make this payment at the registration desk. Payment If you request to be invoiced, payment terms will be 30 days from invoice date. An invoice will be generated and sent out to you via email. If your company uses Purchase Order Numbers, please supply this at the time of booking as failure to do so may cause problems with your booking. Payment details and methods will be outlined on the invoice. If you chose to pay by credit card upon registration, your receipt will be included on your confirmation email. Please note we do not accept cash or cheque payments. We must receive full payment prior to the event start date. If you are booking within 6 weeks of the event, we will require payment by credit card. If this causes difficulty, then please contact BSASconference@abbeyuk.com. Registration BSAS Annual Conference 2025 is being held as an in-person event at the Galway Bay Hotel in Galway, Ireland on 8th – 10th April 2025. Delegate information will be sent to you within 5 working days prior to the conference. Membership You may choose to become a BSAS member as part of the conference booking process and to receive membership discount on your booking. Your membership fee will be charged at this point. If your application for membership is later refused the discount will no longer be applicable. Any difference in non-member pricing and membership fee refund will be returned to you. Membership fees are not refundable. Cancellations Cancellation of registrations must be received in writing to BSASconference@abbeyuk.com. Cancellations received up to 30 days prior to the conference are entitled to a full refund less a £50 administration fee. Within 30 days of the conference, no refund applies. BSAS will not be held responsible if for any reason the conference is unable to commence or curtailed early. Substitute delegates are welcome at no extra charge but we require you to advise us of any substitutions no later than 30 days prior to the first day of the conference. Any cancellations that still have payment outstanding will be liable for either the administration fee or the full registration fee, dependent on the date and time of the cancellation. Attendance fees will not be refunded in the event of threat of war, terrorism, strikes or other circumstances outside of the organisers’ control. Speaker Confirmation & Changes Changes to any aspect of the conference (including speakers) may be necessary due to events outside the control of BSAS. The organisers therefore reserve the right to make any necessary amendments to the programme or timings of the event. Data Protection BSAS operates is a registered data controller with the Information Commissioner's Office (registration number Z7209626) and operates in compliance with the Data Protection Act 2018. In order to register you for this event, we need to collect your contact information. By providing consent on the registration form, you are allowing Abbey Conference & Events to store your data for up to 12 months after the event and to send you information via email in relation to the BSAS Conference 2025. To facilitate your registration, your data may be shared with other organisations and suppliers related to the event. Upon completion of the 12 month period, all event data shall be archived with personal information deleted. If you do not provide consent then we cannot process your registration. You may withdraw your consent at any time by contacting BSASconference@abbeyuk.com. Upon request, all personal data will be removed from our system. BSAS or Abbey Conference and Events do not sell member nor delegate data to any third parties. For those registering for the conference who are not BSAS members, we retain all delegate information for two years expressly to allow us to contact you regarding upcoming BSAS events (or those of its relevant partners) and membership benefits. If you do want to be contacted or wish us to delete your information immediately following the period of time required to deliver the conference, please tick the relevant box on the registration form. Images from the conference may be used for promotional purposes. If you do not wish to be photographed, please email BSASconference@abbeyuk.com. By registering for BSAS Annual Conference 2025 you will automatically receive our delegate update emails with information about relevant conference content, products and services concerning the conference. However, following the conference, the emails you receive from BSAS will be determined by your preferences outlined above.